Operations Agent

Every job sequenced, every crew busy, nothing slipping.

When a job sells it enters the queue and gets scheduled. Materials land just in time. And when something slips, the whole book re-sequences itself. The work a project manager used to do.

How it works

The moment a job sells, the book runs itself

Sequencing, ordering, re-planning — the project-manager work, handled the second a deal closes.

1

A job sells, it gets sequenced

The scope enters the queue and slots into your book with no crew gaps and no double-bookings.

2

Materials land just in time

Every order is timed to arrive the day before its phase. No early cash out, no waiting on a truck.

3

Something slips, it re-plans

Weather, a back-order, a sick crew. It re-sequences every job and keeps everyone working.

End to end

One job, from won to invoiced

A signed deal lands from Sales and moves through Operations on its own. Scheduled, materials ordered, weather worked around, built, handed to Finance.

Job wonInvoiced
Hardac · Sales → Operations
Handoff from your Sales Agent
Patterson deck
$22,800·signed, deposit paid
On it. Scheduling the build now.
Hardac · Operations · Schedule
Martinez crew · Patterson deck
Mon
Tue
Wed
Thu
Fri
Starts the 18th · 4 days · crew's open all week.
Hardac · Operations · Materials
Composite decking · 480 sq ft$3,360
Joist hangers + fasteners$1,180
Concrete footings ×9$1,700
SiteOne · in stock$6,240
Order $6,240 in materials for the 18th? Approve
Hardac · Operations · Schedule
Rain moved in Thursday.
Deck framingThuFri
Glen St. cleanupFriThu
Crew stays full both days. Texted them the new plan.0 idle days
Hardac · Operations
Patterson deck — complete.
Final walkthrough photos in · punch list clear · crew checked out.
Hardac · Operations → Finance
Build complete. Handed to your CFO Agent.
Final invoice queued — $13,000 balance.Sends the moment you give the okay.
Start to finish, you touched it twice.
The schedule

Watch it re-sequence the whole book

This is the part that replaced a project manager. Flip on the weather and the timeline rearranges itself. Pours pushed, indoor work pulled forward, no crew left standing.

6
active jobs
100%
crew utilisation
0
jobs slipped
Two weeks, sequenced. Cho rolls straight off Miller with no gap; materials ordered to land the day before each phase.
Mon
Tue
Wed
Thu
Fri
Mon
Tue
Wed
Thu
Fri
Miller reno
Rain Thu-Fri
Cho install
Patel irrigation
Okafor drainage
Reyes wall
Behind the schedule

Materials and crews, handled

The unglamorous work that used to fall on you (ordering, sequencing, keeping crews busy), running on its own.

Materials, just in time

Jun 22
Cho phase-1 pavers
day before install starts
Jun 18
Miller wall block
day before the wall pour
Jun 19
Okafor drain pipe
day before drainage prep

Crews, never idle

A-crew · hardscape100%
Miller → Cho, no gap
B-crew · install100%
Okafor → Reyes
No one sits, no one's double-booked. Utilisation holds even when the week gets shuffled.
Before it costs you

It catches the slip before it breaks a promise

A back-order, a rain day, a crew out sick — the break surfaces early, with options and a client update already drafted. You decide; it handles the rest.

A back-order, caught early

A material back-order that breaks a committed start date doesn't surface on the day of. It surfaces now, with options and a drafted client update ready to send. The delay you used to find out about from an angry homeowner, you hear about from your Operations Agent first.

See it in action

A morning with your Operations Agent

It schedules the crews, sees the weather coming, and keeps materials moving. You stay clear to build.

Operations Agent
● online
Rain's coming Thursday and Friday. Moved the Bell patio pour to Monday and pulled the Glen St. cleanup forward to fill the gap.
Both crews stay full. Texted them the new plan.
Week reslotted0 idle days
Message your Operations Agent
Part of the loop

Operations sits in the middle of the loop.

Sell a job and the Operations Agent schedules it, then hands the CFO Agent the revenue and material costs so your cashflow redraws. Flag a delay and the forecast re-runs your week. Before you've left the site.

See the full loop →
Sales
Ops
CFO
COS
Hands the CFO Agent

Revenue and material costs the moment a job's scheduled — your cashflow redraws itself.

Tells the Sales Agent

A real start date for the next bid, so you stop promising weeks you don't have.

Flags the Chief of Staff

Any slip, with the fix already drafted, surfaced in your morning brief.

By the numbers

A project manager's job, done for $0

Crews full, nothing slipping, materials landing just in time — the role you'd otherwise hire for, running on its own.

100%
crew utilisation
0
jobs slipped
Just in time
materials
$0
on a project manager

Run the whole schedule without hiring for it.

Watch your book sequence itself.

No credit card. Cancel anytime.